St. JULIAN’s EPISCOPAL CHURCH

VESTRY MEETING

JUNE 26, 2007

The regular monthly meeting of the Vestry was held on Tuesday, June 26, 2007 at 7:30 PM.

Members Present: 2008 2009 2010

Debra Harrington Deidre Clines Adrian Austin

Pat McCue Leeman Dennis Kerry Bartone

Sue Murray Ken Gavranovic Nancy Tallant

Also present were: Stewart Tabb, John Carden – Treasurer & Linda Carden - Clerk

Stewart opened the meeting with a prayer.

Bible Study: Stewart read verses from Matthew 13 about the Sermon on the Mount.

The Minutes of the May 15, 2007 Vestry meeting were approved, by Motion.

FINANCE

Vestry Finance Training & Stewardship Training

The Vestry Finance Workshop is scheduled for July 15, 2007 from 1 p.m. to 5 p.m. A Stewardship Workshop will take place on August 11, 2007 from 9 a.m. to 4 p.m. at St. Andrew’s in Peachtree City. St. Julian’s would like to send two Vestry members and two members of the congregation to the Stewardship training. Debra and Kerry offered to represent the Vestry. Stewart asked for suggestions for non-Vestry attendees.

Monthly & YTD Financial Statements

John gave out the May financial statements (attached). Salaries have been paid but have not yet been posted.

IRS Tax Resolution

The $11,431 owed to us by the IRS has been received, along with $2,389 in interest. The principal was initially deposited into the Wachovia account but was transferred to the restricted youth fund in June. The interest was deposited into the operating fund.

Triennial Audit

Stewart will follow up with Pat Keck about this.

$ Requests

At Susan Lomax’s request, the Vestry approved $75 to purchase mulch for the Memorial Garden because of the severe drought. It will be paid for out of the Memorial Garden fund.

The Vestry approved $400 for blinds for the Parish Hall, with an additional $500 already approved by the ECW for this purchase. Leeman offered to donate $100 of the $400, the balance to come from the Operating Fund.

Ken has been working on replacing the carpet in the Gathering Space. The Vestry agreed that the interest from the IRS will be allocated to replacing the carpet with carpet tiles, not only in the Gathering Space, but also in the acolyte room, adult education room, and two Sunday school rooms. Stewart will get two estimates for this work.

Use of Building

Linda read a note from the Town & Country Garden Club saying that they would not be meeting in June, July, or August but will be back again in September. They thanked us for allowing them the pleasure of meeting in our facility.

Homeschool Haven has asked us if they could use our facility on Tuesdays and Thursdays from 9 a.m. to 4 p.m. during the school year. They would pay us $100 per session. Forty to sixty children would attend. They would want use of the Parish Hall, kitchen facilities, and classrooms. Their brochure shows that their mission is compatible with ours. Issues to be resolved or documented are insurance; possible written lease-type agreement; and our expectations of their responsibilities, such as cleaning up, turning off utilities, keeping supplies separate, etc. After discussion on our potential after-school program (see below), it was decided that Stewart will contact them to see if they are still interested in our facility, and if so, proceed with implementing this plan.

OUTREACH

After-School Program

Debra has spoken with Midway United Methodist Church about their after-school program. To implement a program like this would be a huge and intensive effort for a church our size. The Vestry decided not to pursue this issue any further, but that having the Homeschool Haven use our facilities may also accomplish our outreach effort.

Newcomers

A luncheon for newcomers with the Vestry is planned for August 19 after the 10:30 a.m. service. Leeman and Pat Keck will be organizing it, and Debra and Kerry have volunteered to help with the cooking, etc. They will come up with the menu and estimated cost, which is believed to be about $100 - $150. Three Vestry members offered to donate $25 each to this cause.

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PREVENTION OF CHILD ABUSE

A locking file cabinet for confidential information has been donated Since Adrian could not attend, we don’t know how many people have completed the on-line training. Stewart handed out a document from the Diocese on child abuse reporting laws (attached).

FACILITIES

Various needed maintenance items were discussed. John Benedict has offered to help the Tallants with these types of projects.

PASTORAL CONCERNS

Health issues of various parishioners, relatives, and friends were discussed. At the end of the meeting, Stewart led a prayer for these people.

The next Vestry meeting will be held on July 17 at 7:30 p.m.

ACTION ITEMS/ASSIGNMENTS/DUE DATES:

	DUE DATE	ACTION ITEM	ASSIGNED TO
1	7/17/2007	20 Something’s Dinner - Postcard asking for dates	Stewart
2	7/17/2007	Contact Homeschool Haven re use of our facilities	Stewart
3	8/19/2007	Newcomers Group-Set up luncheon for 8/19	Leeman
4	7/17/2007	IRS Refund-Thank you letter to Westmoreland	John
5	Indefinite	Redesign Christian Education Program	Stewart
6	7/17/2007	Provide Update on Armatus Online Training Courses for preventing sexual abuse of children	Adrian
7	7/17/2007	Develop & publish policies & procedures on sexual abuse	Vestry
8	7/17/2007	Get estimates to replace carpet in several areas	Stewart
9	7/17/2007	Triennial audit - get quotes	Pat K.
10	7/17/2007	Obtain blinds for Parish Hall	Debra, Pat F Sharon M.

There being no further business, the meeting was adjourned at 8:55 p.m. with a Prayer led by Stewart.

Respectfully Submitted,

Linda T. Carden, Clerk

July 17, 2007 D:2007 VESTRY-6-26-07 Vestry Minutes.doc

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